Grünenthal optimizes business  processes with SharePoint and Nintex

Grünenthal has decided to enhance its SharePoint platform with Nintex Workflow, with the aim of optimising its internal business processes.

Time-consuming and non-transparent paper- and form-based workflows within the company 

Slow and error-prone manual tasks

Meaningful extension of the functionality of SharePoint due to the positive acceptance of the platform in the company

Automation of company-wide processes and workflows with Nintex

Using the existing infrastructure for controllable implementation efforts and the possibility to make adjustments independently

Automation of business processes, fast realization of optimization potentials and considerable cost reduction 

Enhanced data currency, minimization of error sources as well as a significant increase of transparency for those involved in the process 

Agile approach that relieves the department and minimizes effort

Right from the start, the focus was on paper- and form-based workflows, for which optimization potential can only be meaningfully realized if the implementation ­efforts remain controllable. Ideally, adjustments can also be implemented on your own. Nintex Workflow meets the requirements for both premises. 
During the clarification of the requirements, the department and an experienced SharePoint application consultant from novaCapta talked about the specific technical requirements and analyzed the process in a short workshop.

On the same day, a first draft was created in SharePoint, which made further coordination with the department a lot easier. This first draft was finally developed into a proof of concept (PoC). The parties ­involved were thus able to get an impression of the ­future user interface. All possibilities of the platform were ­directly considered and functional wishes were critically ­discussed regarding the potential implementation ­effort. This phase concluded with the creation of a compact ­requirements documentation as basis for a reliable ­effort planning.

The formerly time-consuming and non-transparent ­Excel- and paper-based business processes were completely replaced by Nintex. Nintex now takes over the calculation of stock and withdrawal quantities, completes data and controls the approval processes. The processes are therefore always traceable and faster than before.

Instead of preparing and distributing about 300 standard reports per month via e-mail, Nintex now supports this process. For the new system, appropriate metadata was defined in order to enable the SharePoint search to an optimum. Furthermore, a permissions concept was defined, the implementation of which is guaranteed by a workflow. The entire process design is largely automated, which has significantly reduced the processing effort in controlling.