Steiff Beteiligungsgesellschaft: secure transition to Microsoft 365

In collaboration with novaCapta, the Steiff Group has been able to establish a modern security framework for its new cloud environment.

Rapid transition from on-prem IT landscape to Microsoft cloud including Microsoft 365  

Quick implementation  

Both technical and organizational challenges  

New security structures required  

Implementation of Outlook Exchange and Microsoft Teams  

Establishment of a new intranet based on SharePoint    

Sustainable change management measures  

Modern security concept with multi-factor authentication, Microsoft Endpoint Manager and Conditional Access   

More efficient (mobile) communication company-wide  

Better information flow across all locations 

Fast and silent adaptation of new technologies 

Maximum security in the cloud  

In 2019, the Steiff Beteiligungsgesellschaft decided to leave its previous on-prem IT landscape and move to the Microsoft cloud. From a strategic point of view, the company started the extended digitization and modernization would bring up-to-date applications, standardization of processes, workflows and tools, more

flexibility, transparency and scalability, as well as a positive impact on the corporate culture. In order to fully exploit the potential of Microsoft 365 applications in the future and at the same time sustainably meet any challenges, the company relied on the Microsoft experts at novaCapta.  

"We aimed for a fast implementation because we wanted to benefit from the advantages as fast as possible. It was particularly important for us not only to implement the technology in the company, but also to make it as comfortable as possible for our employees. For this reason, we were looking for a partner who could support us not only technically, but also organizationally throughout the entire M365 project. With our colleagues at novaCapta, we had found an experienced and competent partner," says Thomas Lutzmann, project manager at Steiff Beteiligungsgesellschaft mbH, explaining the initial situation. 

Already during the change from the old mail system to Exchange Online and later during the further implementation of Teams and SharePoint, novaCapta successfully accompanied the change management process within the company. Comprehensive training materials were provided and employees as well as internal guides trained, who were able to pass on their knowledge to their departments and at the same time obtain feedback from their colleagues. This approach enabled a quick and smooth transition to the cloud.

With the implementation of essential Office functionalities, Steiff Beteiligungsgesellschaft mbH aimed to modernize communication both internally and externally. The new intranet now serves as a new knowledge platform for the entire Steiff 
Group, making it easier and more efficient to exchange news and information. The modern design, the clear structure, the user-friendliness and the appealing look-and-feel in the corporate design make users enjoy using the intranet. Both the new intranet and the new communication options through Teams contribute to the fact that employees in the company are now more connected than ever before.

With the transition to the cloud, Steiff Beteiligungsgesellschaft was entering a new territory in terms of security, and therefore worked even closer together with novaCapta. In cooperation with novaCapta, the Steiff Group was able to establish a modern security structure for its cloud environment in the company. For example, access to the cloud is secured with multi-factor authentication. With the implementation of Endpoint Manager, the use of mobile devices can be managed and secured. Furthermore, the use of Conditional Access enables better control of user access requests and makes them as secure as possible.

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